Reimbursements and Direct Payments

ALL reimbursements MUST now be submitted WITHIN 21 DAYS of purchase!


Direct Vendor Payment & Direct Deposit

Direct Payment: To pay a vendor directly use this form and follow the appropriate procedure. You must do this PRIOR to any charges.

Direct Deposit: If you frequently spend money on your org’s behalf, try signing up for direct deposit to receive your reimbursements.


Reimbursement Requests

To request a reimbursement, fill out the appropriate Reimbursement Request Form (found below) and submit it with the appropriate information and attachments below. Reimbursements MUST BE SUBMITTED withing 21 days of purchase. For questions, please email SBAmoney@law.gwu.edu.

  • If this reimbursement is unaffiliated, please input "Individual."
  • If this reimbursement is unaffiliated, please input "N/A."
  • Must be an @law.gwu.edu email.
  • If you are an unaffiliated with an organization in the reimbursement, please re-enter your own information.
  • Must be an @law.gwu.edu email. If you are an unaffiliated with an organization in the reimbursement, please re-enter your own information.
  • Your purchase DATE must have occurred WITHIN 21 days of this submission. If the purchase is OVER 21 DAY OLD, due to University Processing Requirements--you will not be reimbursed.
    Select C-Fund if you are withdrawing money from the budget allocated to organization during the annual budget process.
    Select R-Fund if these funds are meant to come an Ad Hoc Allocation, the organization's personal funds (fundraising, roll-over, etc.).
    If you need to withdraw money from both funds, please submit two different requests.
  • Are you an SBA Officer and is this reimbursement for an SBA Event (e.g. Barristers, Halloween, Grad Week)?
  • Accepted file types: pdf.
    Upload the completed Reimbursement Request Form. You can download a blank copy from the SBA website. BE SURE TO HAVE BOTH SIGNATURES (Requester & Treasurer)
  • Accepted file types: pdf, doc, docx.
    ALL reimbursements must be accompanied with a copy of the advertisement used to invite the Law School. Sub-Org newsletters DO NOT fulfill this requirement. If your event is not applicable, please upload a word .doc explaining why.
  • Receipts must be clearly legible. If they are not-your reimbursement will be severely delayed.
    Drop files here or
    Accepted file types: pdf, jpg.
  • If you used a Credit Card, attach the CC statement showing:
    (1) the purchase;
    (2) the CC number - or last 4 digits (must match the receipt); and
    (3) the CC owner's name (must match the Reimbursement Recipient).
    Drop files here or
    Accepted file types: pdf.
  • Accepted file types: pdf, doc, docx.
    If you had less than 35 people attend-please include a list of those who attended.
  • Accepted file types: pdf, doc, docx.
    If you are submitting a reimbursement for an expenditure authorized via an ad hoc request, it will greatly expedite the process if you include the Senate Bill allocating such funds. You can find all Senate Legislation at http://www.gwsba.com/category/senate-legislation/
  • Accepted file types: pdf, jpg.
    If you are not a U.S. citizen, please attach a copy of your visa and/or green card.
  • This field is for validation purposes and should be left unchanged.