Every student organization is required to hold at least one profitable fundraiser each year to remain eligible for funding from the SBA. Fundraisers can range from collecting dues to bake sales to apparel sales. Student organizations that fail to conduct a fundraiser are ineligible for funding for the following year. If a student organization chooses to purchase or order any type of merchandise for resale, it must follow the steps outlined below:
Step One: Select GWU branding for the merchandise, because organizations looking to purchase and sell items must include GWU Branding (anything with “GW Law,” “George Washington,” “GW,” “Colonials,” or anything remotely similar) on these items.
Step Two: Student organizations must select a vendor from the university’s approved vendor list: https://licensing.gwu.edu/licensed-vendors.
Step Three: Student organizations must send their intended design and the name of the vendor making the items to the GW Law Communications Office at email@example.com before placing any orders. If necessary, the GW Law Communications Office can provide the student organization with the approved GW Law logos.
Step Four: Once the student organization has approval from the GW Law Communications Office, the student organization must submit the intended design and name of the vendor to the University Licensing and Trademarks Program: https://licensing.gwu.edu/artwork-approval-form. The student organization should forward the email from GW Law Communications Office indicating approval to firstname.lastname@example.org.
Step Five: Once the student organization has approval from the University Licensing and Trademarks Program, the student organization may place an order for the items. To process payment of, or reimbursement for, the cost of the order, the organization must include the approval and a copy of the design with the reimbursement, P-Card, or direct payment request(s) it submits to the SBA.
Step Six: The student organization sells the ordered merchandise. A student organization may use a cash box or PayPal to assist in their fundraising efforts. To request to borrow a cash box, contact the SBA Vice President of Finance. To request the use of Paypal to sell items, fill out a Paypal Request form. Note: The University does not permit student organizations to use Venmo to collect funds via fundraisers.
Step Seven: Deposit the raised funds with the Vice President of Finance or her/his Finance Comptrollers within 72 hours after receiving such money. This means student organizations may not hold onto money until the end of a fundraiser – all funds raised must be deposited within 72 hours of being raised.